Table of Contents
Sharing Spaces
Sharing Copilot Spaces enables team collaboration and knowledge sharing. Understanding sharing mechanisms is essential for effective team use.
Sharing Methods
- Direct Invitation: Invite specific team members by username or email
- Team Sharing: Share with entire teams or organizations
- Public Sharing: Make spaces discoverable publicly (if appropriate)
- Link Sharing: Share access links with team members
Permission Levels
Control access with different permission levels:
- Admin: Full control, can modify space settings
- Write: Can use space and contribute context
- Read: Can use space but not modify settings
Space Discovery
Discovery features help teams find relevant spaces and share knowledge effectively.
Discovery Mechanisms
- Search: Search spaces by name, description, or tags
- Categories: Browse spaces by category or purpose
- Team Spaces: Discover spaces shared with your team
- Public Spaces: Find publicly available spaces
- Recommendations: Get suggestions based on your repositories
Making Spaces Discoverable
To help others find your spaces:
- Use descriptive names and tags
- Write clear descriptions
- Set appropriate visibility
- Add relevant categories
- Keep spaces updated and active
Governance in Spaces
Governance ensures spaces are used effectively and securely within organizations.
Access Control
Manage who can access spaces:
- Set visibility levels (private, team, public)
- Control invitation permissions
- Manage team member access
- Revoke access when needed
Content Management
Govern what content is included:
- Control which repositories are linked
- Manage documentation and guidelines
- Review and approve context additions
- Maintain content quality
Usage Policies
Establish policies for space usage:
- Define acceptable use cases
- Set guidelines for space creation
- Establish naming conventions
- Create review processes
Organization-Level Governance
Enterprise Features
Enterprise plans provide additional governance:
- Admin Controls: Organization admins can manage all spaces
- Audit Logging: Track space creation and usage
- Policy Enforcement: Enforce organization-wide policies
- Access Management: Centralized access control
- Compliance: Support for compliance requirements
Best Practices
- Establish clear governance policies
- Regularly review spaces for relevance
- Archive or delete unused spaces
- Monitor space usage and effectiveness
- Provide training on space best practices
Security Considerations
Access Security
- Use appropriate visibility settings
- Review team member access regularly
- Revoke access for former team members
- Use least-privilege access principles
Content Security
- Don't include sensitive credentials in spaces
- Review linked repositories for sensitive data
- Be cautious with public spaces
- Follow organization security policies
Collaboration Best Practices
✅ Best Practices
- Share spaces with relevant team members
- Use clear naming conventions
- Keep spaces focused and well-documented
- Regularly update space context
- Review and clean up unused spaces
- Follow organization governance policies
❌ Avoid
- Sharing spaces with unnecessary people
- Including sensitive information
- Creating duplicate or overlapping spaces
- Leaving unused spaces active
- Ignoring governance policies
Exam Key Points
- Spaces can be shared via direct invitation, team sharing, or public sharing
- Permission levels: Admin (full control), Write (use and contribute), Read (use only)
- Discovery features help find relevant spaces through search, categories, and recommendations
- Governance includes access control, content management, and usage policies
- Enterprise plans provide organization-level governance and admin controls
- Security: use appropriate visibility, review access regularly, don't include sensitive data
- Best practices: clear naming, focused spaces, regular updates, follow policies
- Regularly review and clean up unused spaces
- Use least-privilege access principles
- Follow organization security and governance policies
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